Workflow Library (DNN)

The Workflow Library stores approval chains and automation diagrams as reusable, versioned templates. In the current builder, you reach it from the Workflow Summary below the form canvas—not from a top-level BPMN tab.

Open the library from a form

1. Open the form in Form Builder → Design and scroll to Workflow Summary below the canvas.
2. Select Configure workflow.
3. Choose Advanced BPMN →. If the form already uses advanced nodes, use Edit in Advanced BPMN or Open Advanced BPMN.
4. Select Library to browse workflows saved on this DNN site, or Samples for ready-made starting patterns.

Attach a reusable workflow

1. Choose a library workflow and attach it to the current form.
2. Review the proposed variable mappings. Bind each workflow input—such as Amount, Country, or Currency—to the matching field in this form.
3. Check the nodes and connections, run Test when appropriate, then select Validate BPMN.
4. Select Apply BPMN only after validation succeeds.
5. Return to the form builder and confirm that the Workflow Summary describes the attached workflow.

Save and govern shared workflows

• Save to library publishes the current advanced diagram as a reusable template.
• Library workflows are versioned. Forms stay pinned to the version they were attached to, so changing the template does not silently alter a production form.
• Rebind or upgrade a form deliberately when a newer version is ready.
• One canonical workflow can serve many forms; each form keeps its own field-to-variable mappings.

Choose the simplest editor that fits

For the simple On Submit and On Approve experience, see Workflow.